How do I add artwork to my Store?

Here’s the fun part, right? Getting your artwork in front of our buyers! We know that uploading products can be confusing the first time around, so we’ve done our best to make it simple for you.

Follow the step-by-step guide below and come back to this reference at any time.

To keep a uniform and easy-to-understand Showroom experience for our buyers, we expect all main images to adhere to the following;

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For 3D artwork, I prefer that the background be on white.

Do not place artwork on a highly textured surface.

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But if you have professional gradient photos, I’ll accept them.

Our collectors and Trade buyers expect clear and clean photos. No background noise.

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For 2D, the artwork must extend to the edges (no background).

If you have a shaped canvas, make sure the background is white.

Need image sizing or white background help? Get a hold of Mike at Tanner Graphics: [email protected]  Tell him Embrace Creatives sent you!

In metro Detroit and want professional photographs of your artwork? Contact our partner, ARC Design Studios for discounted Merchandising & Marketing Sessions to capture the BEST images. Location restrictions apply.

Here are some background removers.

Remove (pay for higher resolution)

Canva (can save as high res. printable PDF then transfer to jpeg or png)

Adobe (Photoshop or Illustrator)

Photo Scissors (pay for higher resolution)

Photoshop “How To” video

Oh, and you get a total of 30 products in your Store so choose your current, most engaging and/or best selling work.

All artwork you sell on Embrace Creatives must be ready to hang or display by the time it ships out to your buyer.

Preparing to list artwork

Here’s what you’ll need. Everything below is necessary for buyers to find your art easily in our Showroom and in search engines like Google.


     *Main product image

  • jpeg, jpg or png files 
  • 8MB max file size
  • At least 1250 pixels on one side
  • no watermarks
  • white background for 3D work
  • descriptive file name: “artistname-title-size-medium
  • Alternate text: “Oversized abstract painting for hospitality projects”

     Additional Images

  • jpeg, jpg or png files 
  • 8MB max file size
  • At least 1050 pixels on one side
  • no watermarks
  • descriptive file name: “artistname-title-size-medium

     SKU (Stock Keeping Unit)

     *Artwork Title

     *Artwork Description


     *Main Product Category 





     *Retail Price





     Is this an original piece?

     Total number of pieces for sale (we accept limited edition works up to 850 units)

     Allow backorders?

     Low stock threshold (when to be notified when you’re running low)

     Is this an original piece?


     Ready to hang/install?


     Product Care

     Artist Tags (keywords)

Before you begin, get your images ready. Each image should be 1250 pixels min on one side. Large image files (up to 8MB) are important because buyers will want to zoom in to see details. We do not hold onto your raw files.

Want to hire a professional? Our affiliate, ARC Design Studios is offering EC artists discounted Merchandising & Marketing Sessions to capture the BEST images. Location restrictions apply.

Step-by-step listing instructions:

Step 1 – Log into your seller account.

Use your email and password to log in here.

Step 2 – Go to your Store Dashboard

You will see the screen change to a blue/black dashboard area.  This is where you manage your Store and sales.

Either click on Add Product in the top menu or click on Add Product in the Product Manager portion of the sidebar menu.

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Step 3 – Add artwork details

On this page begin to enter all of the pertinent information for your art product upload. Start in Add Artwork Details.

TitleThe title of your piece. If it’s commission-only add “commission-only” to the title.

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Step 4 – Describe and tell a story

Artwork Description – Want to know the way to a buyer’s heart? Tell a story.  Andrea will only market and promote work that includes an engaging description.

Sensory adjectives are power words because they make your reader experience your artwork while reading. Pepper your description with vivid details; smooth, crisp, eye-popping, delicate, and bright.

Learn how to write compelling copy – Click here.

Do not add your contact information or website address into your product description. Any seller who does so will be flagged and continued abuse will get your account permanently removed from our platform.

Step 5 – Medium/Materials

What is your artwork made from? List all materials including substrate (surface). If your work is made from various media don’t just type “mixed media.” Be more specific because buyers want to know what the art contains.

Step 6 – Add images

For the best representation and to please buyers, have at least two (2) images of your artwork ready, especially for 3D artwork as you’ll want to showcase all sides.

No watermarks allowed.


The first image is the main image shown to buyers, and is required. 3D products should be on a white background or a professionally shot gradient background.

Min 1250 pixels on one side. 8MB file size, max.


This area is SUPER important – Adding the proper text here allows your image to be searched by search engines like Google and Bing. Without an alternate text, your image is invisible. Use keywords to clearly describe your artwork image. Examples:

  • Oversized modern geometric painting for corporate offices
  • Asian-inspired floral print in red and yellow
  • Framed black and white contemporary oil painting by local artist


This area will pull your image file name so if it reads something nonsensical like, “Screen Shot 2022-10-02 at 3.34.12 PM“, change it to your artwork title.

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The area below the main image box is where you can include additional images like;

  • highlighted textures
  • closeups to showcase a specific area
  • stylized shots (your artwork hung on a wall or on location)

You can upload more than one image at a time and move them into different positions. Additional images are not required but highly suggested. 

Need photography guidance? Click here.

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Step 7 – Retail Price + Sales Tax

Retail Price – Provide the retail price of your artwork. Numbers only.

Packing supplies are not included in your retail price. Shipping fees are calculated separately. 

Sellers receive 60% of the sold, retail price plus reimbursement for shipping paid by the buyer.  Example: a $1,000 retail sale will net you $650. 

Retail Price: $1,000

Shipping: $50

Sales tax: $10 (EC pays all sales tax)

Buyer’s invoice total: $1,060.00 

Your revenue (60%) + shipping: $650

Sales Tax – All tangible products sold through Embrace Creatives will include sales tax. The sales tax will be automatically calculated and included in the buyer’s cart.

Embrace Creatives pays all sales tax received through purchases made on our website and via private client sales. Isn’t that exciting! One less business item for you to handle!

Do not edit this tax section.

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Step 8 – Inventory

Here is where you show buyers how many pieces are in inventory and ready to sell.

SKU – If your product has a Stock Keeping Unit number you can add it here.

Original?  If this is an original piece, click YES. When you do, the Reproduction or Limited Edition? section will show one unit.  LEAVE AS IS.

Reproduction? If you plan on selling more than one of this artwork, click NO.

If you’re selling both an original and prints of the original, you must add two separate listings, one for an original product and one for reproductions and the titles must reflect which is which.

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Reproductions or Limited Editions – If you plan on selling more than one unit of this product, click NO in Is this an Original Piece?, above

Total number of pieces – List the total number you would LIKE to sell through EC.  Example: You’ve printed 100 units but have multiple sales channels. You can enter “thirty” (30) in Embrace Creatives, keeping 70 units to be sold elsewhere.

Embrace Creatives is dedicated to artists who may recreate artwork, not mass produced products so we do not allow more than 850 units per artwork to be sold via our showroom.

Allow backorders? If you run out of inventory you allow a buyer to place an order that you will fill at a later date.

Low stock threshold – At what point do you want to be alerted that you’re running low? Let’s say you entered “thirty” (30) in the total number of pieces for sale area, you may want to be alerted when you reach five (5) units unsold. When you reach your stock threshold, you can replenish by adding more units to your total number available or let the product run out.

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Step 9 – Shipping

In this area, enter the weight and dimensions of the artwork.  This area is NOT for packaged weight or dimensions. Double check all measurement entries as buyers will be using this information to make sure the artwork fits the space.

Weight – Currently the weight is listed in pounds and ounces and is the weight of the artwork, itself. Not the weight of it packed and ready to ship.

Dimensions – Height, Length and Depth in inches. For a half-an-inch, use .5 and for three-quarters-of-an-inch, use .75 

Shipping Type – Currently we have two options for shipping, Flat Rate or Free Shipping. You determine which option you want for each product and the fee, numbers only – no dollar sign

We realize that shipping across country is more than shipping regionally but at this point this is our only option. For detailed shipping calculations, click here.

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Step 10 – Product care

This section allows you to share any special instructions that come with caring for or installing the artwork.

*Tip – Print out these instructions on nice paper and add them to the box when it ships out. Remember, no contact information can be included in your shipping package.

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Step 11 – Artwork attributes

In this last section you will let the buyer know if this artwork is customizable, ready to hang/install and if it’s signed. Click the box and it shows up on the product page. Leave it unchecked and it will not be included. Simple, right?

You can edit this area at any time.

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Step 12 – Filter boxes at the bottom

These boxes are REALLY important.  Your choices here will determine how often your artwork shows up in Showroom searches. 

For a list of Main Art Categories, Mediums, and Types, click here.

You can choose up to three (3) COLORS that best represent your artwork.

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The moment you choose your Main Art Category, a new section called Medium will open up. These mediums will be specific to the art category you chose.

Click to see a list of Categories and Subcategories.

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Step 13 – Artwork tags

It’s very important that you add keywords to explain your artwork for searches on our website and in internet search engines like Google and Bing.

Think about the words someone else would use to search for this piece of art. Type the word or phrase into this box, add a comma before the next word or phrase. When done, hit “enter” or “return”. To remove the word or phrase, click the X attached to the word/phrase.

For detailed instructions and tips for the best keyword creation, click here.

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Step 14 – Submit to finish

When you’re done entering all the product information and images, click the SUBMIT button at the top, right of the screen. If you still have more to do, click DRAFT and return at a later date.

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Step 15 – Viewing your product listings

To view this all artwork in your dashboard, head on over to Product Manager > All Products.

There you will find a listing of all of the art you’ve uploaded. You can delete, add and edit artwork from this section.

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